My Research: Do you have what I am looking for?


Front Page Looking For… General – topics not covered by categories My Research: Do you have what I am looking for?

This topic contains 1 reply, has 5 voices, and was last updated by  Thokozani Absalom 2 years, 8 months ago.

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  • #19163

    Lynel Farrell
    Participant

    Dear Skills Universe Members,

    I wonder if any one of you have the following old documents that you could share with me please:

    1. The old process flow of how to register a unit standard

    2. Any Seta templates/documents to register a unit standard

    3. Templates/Examples to use in a annual training budget

    4. What internal systems can be used to obtain information for an ATR and WSP (generic)

    Your input will be highly appreciated!!

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  • #19181

    Thokozani Absalom
    Participant
  • #19180

    Lynel Farrell
    Participant

    Hi Thokozani, thank you for your input.  The one attached document I can make use of, thank you so much.  The New Zealand Qualifications Authority gives very detailed information, and I find this website very interesting, thank you for that, I really appreciate it.  I am looking for the South African (very old) process of how unit standards (historical) were conducted, the process of how unit standards were registered.  I can’t find this, but I know someone, somewhere will have this in their archives.  Again, thank you so much

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  • #19179

    Lynel Farrell
    Participant

    Thus far, no flow-diagram, clear process found.  What I did get (which is part of the process – but not the complete process) is documented in an old published SAQA document (July 2000):

    The Registration of Qualifications and Standards Registration occurs to ensure that the standards and qualifications that are registered are relevant, up to date and acceptable to major stakeholder and user groups. To this end, the NSB will ensure that:

    • the proposals for qualifications and unit standards meet the NQF’s transformational objectives of access, portability, and articulation as well as the other technical requirements for registration,

    • all consultation-process requirements have been met, and qualifications and standards are registered SGBs will be recognised and/or established by NSBs to:

    • undertake the generation of qualifications and standards including processes designed to consolidate the range inputs of the many qualifications and standards generation processes underway in South Africa,

    • initiate qualifications and standards generation within the framework of sub-fields

    Okay, so I could make my own process, but I am not sure that this will be correct.  May I assume that recommendations in a documented form were submitted to a Seta, the Seta then evaluated this and submitted this registration to the SGB, who in turn submits this for approval at the the NSB and the final stage is the approval at SAQA?  Am I on the right track, or did I fall into a pit?

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  • #19178

    sylvia hammond
    Keymaster

    Hi Lynel,

    Somehow I vaguely remember that there were some issues in the early 2000s about how the ETQAs fitted in under SAQA, who had to authorise the implementatin of a QMS – I think!  

    The ETQAs organised those SGB meetings, which had a number of the training service providers and public providers as members. You need someone who sat on those committees, or was involved in the SETAs.  I can think of one or two names, who may be able to assist but I need to find their contact details for you. I will forward via email. 

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  • #19177

    Thokozani Absalom
    Participant

    Your on the right track Lynel

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  • #19176

    Lynel Farrell
    Participant

    Hi Sylvia, thank you so much.  I have now even emailed some of the Setas, to get the process.  This information is like trying to find a needle in a overgrown field.  This old information is not important to many individuals, I understand.  But I am really battling to start the benchmarking, as the old process is almost lost in space.  I know someone will have it, maybe your sources might – crossing fingers and toes!! 

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  • #19175

    Lynel Farrell
    Participant

    Hi Thokozani, thank you for your support, I really appreciate it!!

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  • #19174

    sylvia hammond
    Keymaster

    Hi Lynel, on your last question about the ATR WSP – I’m not sure from what perspective you are asking.

    The first document that I am aware of is the Schedule under the SDA – Regulations for the Period 1 April 2000 to 31 March 2001 Regarding the Funding and Related Issues. GN R103 GG 208965 7 February 2000. Then there a subsequent Regulations on disbursement of “monies” 

    Remember that the WSPs & ATRs were always dictated by those Regulations.  So if you follow each one of the Regulations related to funding (look for Grant Regulations) that gives you the template for completion and how it changed over the time and the WSP ATR became the “Annexure”. 

    But you also need to look at the SDLevies Act, which also gave requirements that the SETA must meet before paying out and SARS then comes into it.

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  • #19173

    Lynel Farrell
    Participant

    Hi Sylvia,

    Item

    System Used

    How Data is Stored

    How Data is updated

    Internal Training

    Internal Systems are used within the organisation.

    MS Excel

    Specialised Software

    HR System

    (IT Based System)

     

    Electronically

    Attendance Registers

    MS Excel Format

    Organisation’s Server

    Manual Entries are captured as and when internal training is conducted.  Data is captured from the internal training attendance register.

    External Training

    Accounting System

    MS Excel

    Specialised Software

    Payroll System

    (IT Based System)

     

    Electronically

    Attendance Registers

    MS Excel Format

    Accounting System

     

    Manual Entries captured against invoices, payments, attendance registers

    Workplace Skills Plan (WSP)

    Employee Profile Database

    TNA Reports,

    Interviews, Questionnaires,

    Training needs database,

    Performance management systems,

    Skills Audits,

    OFO codes

    WSP Templates

    (IT Based System)

     

    Electronically

    Training Schedules

    MS Excel Format

    Organisation Server

     

     

     

     

     

     

    Manual Entries captured by the HR Division.  WSP must be submitted to the correct Seta on an annual basis.

    Annual Training Report (ATR)

    Accounting System (costs and expenses)

    Payroll System

    (IT Based System)

     

    Electronically

    Invoices/Payments (stored on payroll)

    Attendance Registers

    Assessment Results

    Proof of Expenditure

    Organisation Server

    Pending on the size of the organisation, this data could be updated daily, weekly and/or monthly.  Data is captured with manual entries against invoices, payments, attendance registers, contracts

    Employment Equity Report

    Payroll System

    Accounting System

    EE Online Service (DoL)

    Workforce Profile

    Employment Equity Plan

    (IT Based System)

     

    Organisation Server

    Payroll System

    Accounting System

    HR System

    Annual submission to the DoL.

    Manual entries to HR system i.e. recruitment, promotions, terminations

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  • #19172

    Lynel Farrell
    Participant

    Instead of clicking enter, I clicked ……………

    I am collecting information of what systems are used, how data is stored and how it is updated.  This is what I have, but maybe there is more (and I could possibly be wrong – all generic information which I have started to put together – if there are other factors on the systems we use to obtain information that will be used to complete a WSP and ATR, then I would really appreciate any imput.

    I will explore the options you gave me for sure, thank you so much!

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  • #19171

    sylvia hammond
    Keymaster

    Hi Lynel – I do understand the clicked too soon 🙂

    Now that information will come from the SDFs internal and external.  I am not aware that any SETA from their side has ever issued guidance or even templates of how it should be stored, etc. On contacting all SDFs you need to contact Gill Connellan from ASDSA.  You could also consider asking Maryna to give you access to the ASDSA group – even though you are not a member.  

    One issue that has always troubled me on the collection and inputting of materials is that OFO codes are issued – and from my own experience, there can be different interpretations of where a job sits – and that calls into question the accuracy of the data when it is collated for labour market information. To my knowledge I don’t believe anyone has ever audited the level of accuracy – DHET?

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  • #19170

    Lynel Farrell
    Participant

    Hi Sylvia, I think the SDFs must be very busy to comment.  I have been looking into the differences of collecting information (but I only have so many resources that is prepared to give some information), and templates are like forbidden fruits it seems.  I will get into contact with Gill, thank you so much.  Maybe there is light in the tunnel that I am stuck in!

    Another very valid point – our interpretations of where the “job” sits and what codes to use – I guess this is why there are versions, to simplify and improve the system.  The accuracy of data, (to my knowledge) is that accurate.  It would be very interesting to know if the data is audited, how this is done to validate any findings.  Another good question.  If it does get audited for accuracy, who will do this?

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  • #19169

    Des Squire
    Participant

    Hi Lynel

    Two docs attached that might assist.

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  • #19168

    Lynel Farrell
    Participant

    Hi Des, thank you for the attached documents.  I will go through them for sure.  Thank you so much.

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  • #19167

    sylvia hammond
    Keymaster

    Hi Lynel,

    One of the things that I have learnt from my PhD research is reversing the question and thinking about it from the other end.

    So thinking about your question about software systems do companies use, I thought why don’t you try all the people who provide software packages?  SAPS, VIP, etc. As them what their software provides for SD & EE. That might lead to another question in contrasting what is available by what you find is being used – by company size. In fact that might go to answer my question in the other discussion about how much it costs for SDF services. 

    One thing I had forgotten – the Indicium system that the Foodbev SETA uses allows the upload of Excel spreadsheets in the correct format. 

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  • #19166

    Lynel Farrell
    Participant

    Hi Sylvia, I will make use of your guidance, thank you so much.

    Agree with the systems part for sure, will have a look into the different systems.  The very first system I have ever used did not have any excel spreadsheets, it was directly captured onto the Seta system, however once captured (and biting lip whilst hoping the system stays online, saving after every learner loaded), it was a very timeous administrative nightmare.  The best times in those days were before 07:00 in the morning and after 18:00 at night, less people capturing and the system was wonderful to work on.  More Setas are moving over to the excel spreadsheets to make it easier – these excel spreadsheets are then sent to the Seta, and they import it to their system.  The big challenge is when there is a holding company with subsidiaries in different fields, and the learners are being trained in different areas, fall under different Setas – to manage this, is one unique way of administration, evaluation and getting accurate data – a challenge for sure

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  • #19165

    Kate Sani
    Participant

    Hi Lynel,

    I may be able to assist but could you share what your research focus is in the particular, or your research questions, in order that I don’t contribute extraneous docs?  

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  • #19164

    Lynel Farrell
    Participant

    Hi Kate, thank you so much.  Oh please send me any reading material, no matter how extraneous!  I am like a dustbin at the moment, take everything in!!  If you have any documents with regards to skills development and the SDF role – please could you email them to me (I don’t mind if the documents are pdf, read-only, scanned) – I am making use of google at the moment, but 50% of what I am obtaining is either too old or not of any use.  Some templates that I need to look at, is to make “dummy” examples!  Thank you so much for the offer, I will take it!

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