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A code of conduct is defined as a set of conventional principles and expectations that are considered binding on any person who is a member of a particular group. This definition is what would apply to company policies and procedures as related to conduct, discipline, Grievance policies, ethics policies and so on
The purpose of policies and procedures is therefore to set out in a structured format the norms of behaviour acceptable of employees, management of companies and government ministers. Having policies and procedures creates certainty and consistency in the application of rules and regulations.
A code of conduct is a set of rules that become a standard for all under different circumstances whether in government or the workplace. Every company has its own rules that govern how employees can be expected to behave and how managers can be expected to respond to misbehaviour. South Africa may be seen as a company called SA Pty Ltd.
A code of conduct may be written or implied and these would become the standards to which employees automatically agree as part of the terms of employment. It is the responsibility of the employer or the President to ensure that all employees are aware of the rules, the policies and the procedures as set out in such documents. In addition employees, managers and ministers must be aware of the reasonable standards of behaviour that are expected of them in the workplace or in government.
All employees and managers must abide by and enforce the various policies and procedures that have been put in place in order to comply with legislative requirements. They also need to ensure they are familiar with the requirements in terms of the various policies and standards that have been set.
This then would place the onus on management or the President to ensure all employees and ministers are adequately trained and understand the terms and conditions of the policies that exist. All must be put through formal training to ensure common understanding. Managements understanding of the meaning of ethics for instance must be the same as the employees understanding. In addition, the company has an obligation to ensure the rules and regulations are enforced equitably, as soon as possible after a deviation occurs but most importantly must ensure the policies and procedures, codes of conduct and of ethics are adhered to by the very people who have initiated them.
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