DHET NEW REQUEST 36


We have just received a request that all Applications for Registration by Private Training Providers be submitted to DHET in ring binders and not any other files.  Other files are apparently creating a bit of a problem with the DHET process and storage.  If applications are submitted in other file types, there will be no penalty, but the application will not be accepted until it is ring bound.

To sum up, the situation now stands that:
– The deadline is to be extended, DHET are continuing to accept applications.
– All company applications whether CC or Pty Ltd will now be accepted.
– Accounting Officer Reports will now be accepted where it is in line with the Financial Reporting requirements of the Companies Act 2008.
– The elements of Surety, OHS Certification and Brochure/Calendar/Schedule can be exempted, subject to the training provider submitting evidence that these are not applicable to their operation.
– All applications to be ring bound.

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36 thoughts on “DHET NEW REQUEST

  • Nigel Shipston Post author

    It would appear that many of those providers who applied for registration with DHET and received evaluation reports dated before 19 June 2017, are not aware that the Registrar has suggested that the applications be re-evaluated according to the new criteria. This request has to be submitted by the provider to DHET. Many of the evaluation reports contained criteria where CC’s were not accepted and Accounting Officer Reports were rejected. DHET is now accepting these, as well as amending the requirements regarding OHS Certification, Surety and Prospectus/Calendar/ Brochure. If you have received an evaluation report which indicates that you are not in compliance with any of the above, and your report is dated before 19 June 2017, please submit a request to DHET to re-evaluate your application according to the new criteria, on instruction of the Registrar.

    In terms of the accreditation reports, please note that your accreditation scope needs to be confirmed with an official letter of accreditation and scope issued by the relevant SETA/’s.

    For everybody else, if you are a private training provider and you are accredited with a SETA or QCTO for any qualification, part qualification or even a single unit standard registered on the SAQA NQF, you are required to Register with DHET. There is currently no deadline set, and applications are open until such time as the Minister has set a new date. Don’t be caught at the last minute, take the time to register now. The penalties for non-registration are quite harsh, and with the new criteria implemented by DHET, there is now no reason for non-compliance. Lynel Farrell and I are available either here on Skills Universe or at http://www.jc1-2016.com/ to give guidance and assistance as you may require.

  • Zalia Frosler

    Good Day Folks, it has been a while since we chatted. I wish they made up their minds about the CC registration earlier. What a lot of PT to have to change all my registrations and accounts.
    I am very glad for all the other exemptions mentioned as I am definitely feeling more optimistic having received an acknowledgement letter today of my submission made on the 27th.
    A big thank you to all you folks (Lynel, Nigel, et al) for the information and support. if you in CT please let me know so that we can arrange for a meet and greet over a meal or something. I don’t think we would have made it without you .
    God Bless
    Zalia

    • Nigel Shipston Post author

      Hi Zalia,
      Much appreciated! Had everything been better planned and communicated, I am sure it would have been a lot less stressful to undergo the Registration process. It does seem however, that the Minister has recognised the issues facing our industry in the Registration process, and is sympathetic to the concerns. What Lynel and I do is for our industry, but it is a little sad that those who claim to be representative of the training industry not only didn’t recognise the dangers posed by the registration process, but perpetuated a flawed system. We will continue to support our committed and compliant training providers in order to reach the levels of professionalism you deserve. You, after all is said and done, are the people who can make a difference and I thank you for your support.

  • Archie Hlongwa

    Hi Nigel

    I could do with some help regarding registration and would like to register as a SMME it makes things difficult for us if our SETA’s have no idea about this, which I have tried to find out from them and sadly they have no idea about this then even where to go and what needs to be done and this is so frustrating for small providers like us my email is : info@ayobatechnologies.co.za please Sir I would really appreciate your help as I would like to ensure we comply fully to ensure our industry is protected as well from SP that are exploiting and making our Industry bad. There a couple of issues from my side Though OHS Report and Audited Financials for small service providers this might be a barrier.

    • Nigel Shipston Post author

      Thanks Bongi, it was left until the very last minute and we still need to get official notification from the Minister, but no doubt DHET would not be implementing the current changes without the Ministers approval. Lynel and I will continue to support all training providers who wish to observe compliant practices.

      • Lynel Farrell

        100% Nigel, and so we continue to work closely with the DHET, and spread the word to as many as we possibly can. We can have such an amazing industry again, but we need to stand up, work together and continue to comply for sure! Our work is not done by far, and so we will continue putting in the hours, because so many can benefit by working together, believing in our industry and our learners, and to secure thousands of businesses nationwide.

      • BONGI ILUNGA

        That will be highly appreciated. We have done our best to comply with every single requirement but were experiencing delays on aspects such as OHS. This gives us a but of leeway to finalise.

        Thanks again guys for your dedication.

    • Lynel Farrell

      Hi Bongi, that is correct. I am sure that thousands of providers out there can now breath. Well, we hope that the messages are getting through to them. Spread the word as far as you can. The main goal of this registration is to have a better stable industry and to get rid of the bogus fly-by-nights whom have damaged our industry and have left many learners out of pocket and nowhere to go. The DHET is really trying to work with all providers, and have welcomed our concerns, which should be appreciated for sure. Good luck with your submission!!

    • Lynel Farrell

      Good Morning Alta. We have not received the updated deadline date. This will be published for sure. At this moment, the DHET has opened up for applications for registration to all – and there is no deadline indicated as yet. Any applications received now must be ringbinded. I would recommend that you get your application in as quick as possible.

    • Lynel Farrell

      Thank you Tando, it is important to register. This is the only way that we will get our industry secure. Bogus and fly-by-night providers will not register, so it will be easier for the DHET to close-down on them. Its about time that our industry gets more security!

      • Des Squire

        I will not be registering as previously stated. To register as a TVET college when I am not one is bogus and is dishonest. Note I am and always have been n accredited provider and my failure to register does not (as implied) make me a bogus provider

        • Nigel Shipston Post author

          You are not registering as a TVET college, the Communique stipulates that “independent private educational institutions and/or private education
          and training providers must be registered with the state.” There is nothing bogus and dishonest about registration, in fact, in view of the above statement, quite the contrary. Playing with semantics to justify non-compliance is nothing more than distraction.

          The DHET and the Minister are aware of the issues surrounding this registration and DHET have responded (no doubt with the Ministers sanction) by adapting the criteria to that of a Private Training Providers context and not that of a Private College. This has been achieved by working within the system and not by sitting on the outside. If they can be accommodating, why can’t we?

          The process has been significantly eased, and no training provider should encounter any disproportionate difficulty in attaining registration. If it would put your mind at ease, Lynel and I will process your application for no charge other than the R500.00 registration fee. I really don’t want to see any provider left out in the cold and if this is what it takes to bring you in, we would be happy to do so.

          • Des Squire

            Nothing to do with money Nigel – but thanks for the offer. The government Gazette 30735 and 30555 refer to the registration of private Further Education and Training colleges and the application I was sent refers to the registration of private FET colleges. Perhaps it is semantics but it still remains fact. It has nothing to do with avoiding compliance.

        • Nigel Shipston Post author

          Hi Des,the offer was not about money, but a friendly gesture, a means to prove that this process has been sufficiently ameliorated to accommodate private training providers within their context. JC1 in GG 40613 requires you as a private education and training provider to register with the state. While the process was not properly prepared and there are significant flaws in the current process, these are and have been addressed to accommodate us.

          I respect your decision not to register, although I am a little concerned at what the consequences of this decision may elicit. We do not need to lose any of our industry leaders and experience, if anything we need them now more than ever. My offer stands

  • Nigel Shipston Post author

    Just a further note for clarity regarding who must apply. ALL private training providers who are accredited by a SETA and/or QCTO for anything registered on the NQF, whether it is a full qualification, skills programme or single unit standard, must register with DHET. The references in the “official” documentation to only full Qualifications on levels 2 – 4 are outdated. The current requirements are Levels 1 – 6 via a SETA or QCTO accreditation. If you offer only a single unit standard accredited by a SETA, then you are required to Register.

    • Lynel Farrell

      Thanks Nigel! The DHET is really trying to accommodate all applications, they have really opened up and took in consideration all our concerns and efforts! We can work together and move towards a positive future in our industry. Hard work pays off and not giving up at all! Let’s get these applications in so that we can start getting rid of the bogus providers that is damaging our industry !

      • Leana Neethling

        I am surely missing something about this.. If registering with DHET is getting rid of the bogus providers, what is the purpose of being Seta accredited then?
        Please help. I am not sure what is the benefit of being Seta accredited and benefit of registering with DHET? What are their individual purposes then? Seta could not even assist me with the DHET info, they said it is a DHET thing and I must talk to them.

        • Lynel Farrell

          Hi Leana, don’t worry. It is evident that there have been so much confusion about this – you are not alone. The SETAs will eventually become Boards under the QCTO. The registration of Providers, is merely to register with the state (the QCTO does not have the capacity nor the systems to do this now, therefore the DHET is doing this now). The levies that go directly to SETAs will also be moved away from them, whereby they will in future have to motivate and apply for grants (this is to also stop the fraudulent activities). SETAs have not been involved in this DHET process, and we are in fact getting SETAs now that are referring providers to us, as they don’t understand the process. They don’t ask questions to the DHET, but report to them. What we have done in the interim, is gone through all the various loop-holes and senior management, as far up as the Minister with concerns, giving them a clear indication of the non-communication to providers nationwide, lack of awareness. This was accepted by DHET, and therefore the deadline date is no more. Close Corporations previously rejected by the DHET doors, are now being accepted. Various rules and regulations have been amended, but not published as yet. We are unfortunately not allowed to post all our work that we have been doing since January this year regarding this registration, as it would have a negative effect of what the Minister is currently signing off, and we want to work with the DHET not against them. It is important to register your company with the DHET, those whom don’t will eventually be listed as misrepresented, possible prosecution, a fine of R250 000.00 and a possible 5 year prison time. There is various cases open currently of bogus providers, whom have taken from rural learners cash upfront, were completely bogus. These shenanigans have damaged our industry and taken work away from those whom are honest hard working providers, whom care about their learners and upskilling the nation at large. So clearly these unethical, dishonest providers will not attempt to register with the DHET, so the list of 23 000 provider nationwide will be shortened, and those whom have not registered with the state, well …………… will be investigated for sure. We need to embrace this move towards cleaning up our industry, get rid of these bogus providers and get our training industry back to quality, fantastic standards, great ethics and helping one another like the old days. I do hope that this will give you some peace of mind and more clarity.

        • Nigel Shipston Post author

          Hi Leana,
          First of all, when you say benefit, that tends to infer that you have an option regarding Accreditation and registration. For accreditation you do have certain options, for example do you offer NQF qualifications or not, which Primary SETA is going to be the focus of your training etc. However, if you wish to be accredited for offering any form of NQF qualification, then you must be accredited with either a SETA or QCTO or both. SETA/QCTO accreditation goes about your ability to provide training services within the quality processes as outlined by SAQA.

          The Constitution however, while giving a person the right to run a private training institution, requires the provider to register with the State. This registration with the State is not an option for those accredited with SAQA/QCTO for any form of qualification/part qualification registered on the NQF. It is not dealing directly with quality, but rather confirming the Providers ability to provide the services they claim to offer, mainly in protection of Learners/Students. We are all aware of the incidents over the years where unsuspecting Learners/Students have been misled into paying huge amounts of money for valueless training/education. This Registration is a means of assisting the public to identify compliant/non-compliant training providers, thus reducing the risk of these type of unethical activities.

          Unfortunately it is true that many of the SETA’s have proven unreliable in communicating the Registration requirements, even to the extent of misinterpreting who must register and how the process works. It is equally true that most SETA’s do not police their constituency, not having the facilities or resources to do so. The DHET Registration is a means of affording this policing structure, as we have seen DHET activity with those exceeding the bounds in the other two councils (CHE and Umalusi) constituencies.

          • Archie Hlongwa

            Hi Nigel

            I could do with some help regarding registration and would like to register as a SMME it makes things difficult for us if our SETA’s have no idea about this, which I have tried to find out from them and sadly they have no idea about this then even where to go and what needs to be done and this is so frustrating for small providers like us my email is : info@ayobatechnologies.co.za please Sir I would really appreciate your help as I would like to ensure we comply fully to ensure our industry is protected as well from SP that are exploiting and making our Industry bad.

          • Nigel Shipston Post author

            Hi Archie,
            No problem, will sort out for you during the day. It is tragic that the SETA’s in general don’t understand the DHET requirements and processes, nor do they take proper action against the providers who are not compliant. I think it is now time to get all compliant and ethical training providers to join forces in order to protect our industry.