DHET Deadline is approaching fast – Don’t delay! 46


Dear Skills Development Providers (S.A Accredited Training Providers).

Did you know that there is less than 26 business days left to submit your application for registration to the DHET? Please do not wait till the last minute, get your application in now! We are still awaiting feedback from the Minister of Education with regards to Close Corporations and a possible extension of the deadline, but we cannot take any chances. Please spread the word to all Accredited Training Providers in South Africa, there is still Training Providers that don’t know about this stipulation. Let’s spread the word to assist those un-informed providers! Together we can make a difference!

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46 thoughts on “DHET Deadline is approaching fast – Don’t delay!

  • Profile photo of Nigel Shipston
    Nigel Shipston

    Hi everybody,
    It seems there is still a lot of conjecture regarding this Registration. Recent developments involving the Minister and DHET as a result of the submissions made to the Minister, are in the process of being implemented by DHET, pending the official announcement by the Minister. These are:
    – All private training providers accredited with a SETA and/or QCTO for anything from a Qualification to a unit standard registered on the NQF, must apply for Registration.
    – The deadline date is to be extended and DHET will continue to accept applications after 30 June without any penalties or consequences.
    – CC’s and Pty Ltd applications will now all be accepted.
    – The financial reporting for SMME’s, both CC’s and Pty Ltd’s, will now be accepted in terms of the Companies Act 2008, where only an Accounting Officers report is required and not a full audit.
    – A number of other aspects, such as Surety, OHS Certification and Brochure/Prospectus/Calender can be exempted if the provider offers evidence that these aspects are not applicable according to their operation.

    While no official notice has been issued regarding these changes, it is understandable that DHET do not wish to make a statement regarding all these changes as this must come from the Minister. The Minister is busy with these changes and will issue formal notice when all the necessary legal and other elements are confirmed. The Registrar has however indicated, and encouraged providers to continue submitting applications.
    He has suggested that for those providers previously evaluated, before mid June, a mail should be addressed back to the evaluator and request that a re-evaluation be done against the new criteria.

    The doors are now open for all accredited training providers to apply for Registration, so please, let’s get this going. This Registration is not going to go away, and misinterpreting the requirements is not going to help. The Minister and DHET are now showing that they are prepared to accommodate private training providers according to their environment. Let us respect this accommodation and show that we can be as accommodating by doing what is required.

  • Profile photo of Makhosazana Radebe
    Makhosazana Radebe

    hey we are an NPO that is registered with the social development and we are accredited with MICTseta for End user computer. we went to the DHET and were told that we need to register as a company before we can even register with the DHET. the problem is, we’ll have to start afresh with everything( OHSC, accreditaion etc. ) is there a way of registering without changing to a company. please help!!

    • Profile photo of Colette Tennison
      Colette Tennison

      Hi Makhosazana. Unfortunately I can’t answer directly about NPOs but I do know that a submission has been made to the Minister by regarding the fact that only Pty Ltd companies can register and the negative impact that this will have on the industry. At this point my recommendation is that you compile and submit your application using your current information and without changing to a company in order that you can complete your submission by the 30 June deadline. At this point I think it is more important that you submit your application and be seen to comply with their deadline. As @nigelstormshipston has said on other posts, their regulations state that DHET has to accept your application (make sure that you take your own proof of submission receipt and get them to sign it) and process, even if it is not compliant. Hope this helps…

    • Profile photo of Nigel Shipston
      Nigel Shipston

      Hi Makhosazana,
      The amended requirements for DHET Registration 2017 states “In terms of the Continuing Education and Training Act, 16 of 2006 as amended and its Regulations, no person is permitted to provide further education and training unless that person is registered or recognized as a company in terms of the Companies Act, 2008.” But as Colette has said, complete the Application and submit it, get acknowledgement for the Application as per the Regulation, and then deal with any issues they send you in their report. There are many issues currently under review and we need to get clarity on these before taking any action other than complying with the registration application.

  • Profile photo of Andrew Friedemann
    Andrew Friedemann

    I do not know if it is the same legislation, but looks like it, but I was sent a booklet by the Dept of Education today which is titled REGISTRATION OF PRIVATE FURTHER EDUCATION AND TRAINING INSTITUTIONS.

    Section 2.1.6 says those offering short courses do not need to register….. Does anyone have any further confirmation of this. (Pity I cannot upload the booklet here)

    2.1.6 Which private institutions operating in the FET band are not required to register as
    private FET institutions?

    Institutions that exclusively offer short courses, individual unit standards or individual school subjects are not required to register with the Department of Education. However, such institutions are required to ensure that they are accredited to offer such short skills programmes, courses or school subjects by relevant Education and Training Quality Assurance (ETQA) Bodies. They must further ensure that their advertising and marketing material indicate to the public that what they offer are not qualifications, but short skills programmes, courses or school subjects. Should such institutions later wish to offer full FET qualifications, only then will they be required to register with the Department of Education.

    • Profile photo of Colette Tennison
      Colette Tennison

      Hi Andrew. Check the date on the booklet – if it is the guidelines for application that I have seen, it is the same date as the application form (2008) and has been superseded by Joint Communique 1. I was in a meeting with the Monica Moloi from DHET Private Colleges department and it was confirmed that everyone – even if only accredited for a single unit standard- must register.

    • Profile photo of Nigel Shipston
      Nigel Shipston

      Hi Andrew,
      All part of the miscommunication and ill thought out registration requirements against 10 year old legislation, which is what you are reading. The DHET Registrar has clearly stipulated that ALL accredited training providers, whether with a SETA or QCTO, for any qualification or part qualification (which includes individual unit standards) registered on the NQF, must apply for DHET Registration. Joint Communique 1 which was gazetted early in February this year also made this stipulation, although not as clearly as the Registrar laid out.

    • Profile photo of Kate Sani
      Kate Sani

      Dear Andrew. Interesting. it is a pity you cannot upload the booklet – it appears it may be quite valuable. Please advise what edition it is (Edition 2?) – can be found on the front cover.

          • Profile photo of sylvia hammond
            sylvia hammond

            Hi Andrew, when you join a Group there are usually 2 pages – a Home and a Forum page. Click on the Forum page and near the top you will see a small “subscribe” – click that and you are subscribed to receive updates from the group.
            Please let me know if you do that but still don’t receive and I will get the technical people in investigate. But it should work.
            When you click Forum you also access the discussions, and add a discussion (scroll down to access the box to add). When you add a discussion there is a little box that asks whether you want to receive email comments on your posting – just under the discussion box.
            Please let me know if there are any technical issues.
            Thanks sylvia

  • Profile photo of Lynel Farrell
    Lynel Farrell Post author

    June is here, and this means that there are only 20 business days left to get the compulsory application for registration to the DHET submitted. Don’t delay this important submission, it is important that training providers adhere to this stipulation!

  • Profile photo of Charlene Peens
    Charlene Peens

    Just a quick question – In the application form under quality assurance (Annexure 7) it refers to an accreditation report from Umalusi and that the provider must directly apply to Umalusi. Surely this is not necessary if we are only offering Seta registered qualifications? Please help! what do we submit here?

  • Profile photo of Lynel Farrell
    Lynel Farrell Post author

    Dear Skills Universe Members, there are still thousands of providers that don’t know about the compulsory application for registration to the DHET. Please, take 5 minutes today and spread the word. The deadline is approaching so fast. Let’s work together to inform one another about this important stipulation, you could save a business. This is not about competition now, but it is an important move to ensure that our industry doesn’t collapse. If you don’t want to do this for the providers that are un-informed, at least do this for the learners that depend on all the private training providers in South Africa, please.

  • Profile photo of Sandra Horn
    Sandra Horn

    Hi

    I read on http://www.gov.za/services/education-and-training-bodies/register-private-fet-institution that “Institutions that offer short courses, non-NQF programmes or parts of qualifications, are not affected by registration in terms of the FET Colleges Act, 2006.”
    Is this still applicable?
    We are still in the early stages of accrediting with Services SETA and only offer short courses aligned to Unit Standards. Do we need to register with DHET?
    Thanks

    • Profile photo of sylvia hammond
      sylvia hammond

      Hi Sandra
      You were ok when you mentioned non-NQF, but further down you mention unit-standards, which are by implication registered on the NQF, and carry credits. So that brings you right into the fold and my understanding then is that you need to register.
      The SETA is accrediting you to offer your programmes, the DHET is registering your company.

    • Profile photo of Lynel Farrell
      Lynel Farrell Post author

      Hi Sandra, the link that you are referring to is outdated, although it is on the DHET website. The DHET is aware of this but have indicated that ALL accredited providers must register. So in a nutshell, if you have an accreditation number from any of the 21 Setas, then this stipulation is for you. Just one question I have here, did your SETA not inform you of this compulsory stipulation?

      • Profile photo of Sandra Horn
        Sandra Horn

        Thanks Sylvia and Lynel for your responses.
        Lynel, we do not have an accreditation number yet – we have only applied recently and are still waiting for the Desktop Evaluation. Would this mean that we don’t have to register (yet)
        The SETA accreditation is very foreign to me and I am hoping not to add to my confusion…

        • Profile photo of Lynel Farrell
          Lynel Farrell Post author

          Hi Sandra, you can only apply for registration if you have an accreditation number. So for now, you are fine, however you will still have to go through this application for registration once you have received your accreditation approval from the SETA. Please make a note of this! If you get confused, then by all means, we are all here to help one another!

    • Profile photo of Lynel Farrell
      Lynel Farrell Post author

      Kerrin,
      There is a move to compel all private providers to be accredited by the 3 Quality Councils (CHE, QCTO and Umalusi). Currently, Umalusi and CHE are fully in charge of accreditation of providers that offer or seek to offer qualifications/part-qualifications from the 2 councils Sub-frameworks (General and Further Education and Training; and HQSF). Given that QCTO is a new addition to the existing old 2 QCs and is still building capacity in its various areas of responsibility, it has delegated its function on accreditation to SETAs. SETAs are by no means Quality Councils but are β€œagents” to which QCTO has delegated a specific function (Accreditation) until QCTO is able to execute this function on its own. The Department recognizes this specific arrangement and as a result accepts SETA accreditations for registration of private providers as Private Colleges (Level 1 – 6). So in a nutshell, if you have accreditation with any of the 21 SETAs, you have to adhere to this stipulation.

  • Profile photo of Colette Tennison
    Colette Tennison

    I totally agree about not taking the chance that there may be an extension, the business risk is not worth it! Other than putting all of their documentation together in the interim and waiting, do you have any recommendations for close corporation providers? As far as I understand from what has been said, they can’t submit their application as DHET will just send it straight back without even looking at everything? Is this correct?

    Thanks

    • Profile photo of Lynel Farrell
      Lynel Farrell Post author

      Colette, we have already been informed of DHET officials that entered provider premises to confirm whether they are registered with DHET – and it was no professional visit either, in fact it was extremely stressful. Is it worth taking the chance of not applying and going against the DHET? Absolutely not. I wouldn’t want to be prosecuted by the DHET, nor get a fine or even worse, face up to 5 years imprisonment (image that?) Shocking and scary indeed. Close Corporations should apply if they have accreditation with any of the 21 SETAs, as the stipulation indicates the word: compulsory. I was at the DHET’s offices yesterday again and submitted CCs, obtained receipts and await the outcome now. Please do remember, that we have submitted our concerns to the Minister, and this cannot be ignored. As soon as we have the outcome, we will share this on skills universe for sure.

      • Profile photo of Colette Tennison
        Colette Tennison

        Hi Lynel,
        I fully agree in terms of complying! The stress of doing anything else is not worth it. So long as they are actually accepting the application and issuing receipt thereof, we will forge ahead. I am going to take in my providers’ applications in person and will make sure that they are processed correctly as per Nigel’s response below. Thanks again for your guidance and commitment to fighting on behalf of the ‘little guys’.

        • Profile photo of Lynel Farrell
          Lynel Farrell Post author

          Hi Colette, it is best if you personally present the applications. Please ensure that you have pre-printed receipts for each client, as this will not be issued to you by the DHET evaluators. Ensure that you have complied with the requirements set out in the guidelines and make double sure all applications you submit meets the requirements.

      • Profile photo of Molebatsi Lewele
        Molebatsi Lewele

        where do you submit please advise of the office, I will be leaving to Pretoria from Limpopo and I wish they don’t send me from pillar to post , as it looks like some officials have no clue what we talking about especially from regional office.

    • Profile photo of Nigel Shipston
      Nigel Shipston

      Hi Colette,
      And everybody else regarding CC’s. In the Regulations for the Registration of Private Further Education and Training Colleges 2007, Section 3.3 states that an applicant must submit the application in full (FPX-01) and make the required payment for registration. Section 4 requires “The registrar must acknowledge receipt of the application”. So here we have the DHET not complying with their own regulatory requirements by turning applications away at their office entrance.

      The answer then is to submit all applications irrespective of your company format, and insist on them receiving, recording and acknowledging the application according to the regs. Remember the wording of the Joint Communique requires that all Applications must have been submitted by 30 June 2017, you don’t need to be registered by that date.

      What DHET does with the application after having “acknowledged” the application is another issue, but certainly, if you have submitted your application by 30 June 2017 you have complied with the first part of Joint Communique as Gazetted. Let’s get past the first part first, then deal with the rest of the inconsistencies.