DHET Application for Registration: less than 30 Business days left to Comply! 23

Dear Skills Universe Members.

Did you know that there is less than 30 business days left to submit your application for registration to the DHET?  Please do not wait till the last minute, get your application in now!  We are still awaiting feedback from the Minister of Education with regards to Close Corporations and a possible extension of the deadline, but we cannot take any chances.  Please spread the word to all Accredited Providers, there is still Providers that don’t know about this stipulation.  Let’s spread the word to assist those un-informed providers!

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23 thoughts on “DHET Application for Registration: less than 30 Business days left to Comply!

  • sylvia hammond

    Hi to all – First, I’ve realised why Andrew couldn’t add an attachment – this discussion has been posted in the Reading Room, which is supposed to be just for Reading articles – not discussions.
    The discussions should be posted in one of the Discussion Groups, where you can add attachments.
    Anyway, on the discussion – I will ask Alan to load the document that Andrew received from DHET into the Downloads section.
    But it is very old. It does not have a date. It mentions the Department of Education and email address for DoE. There is no response from the Pretoria telephone numbers – one just rings and the other just cuts off immediately.
    So this must be from 2008 as Colette suggests – or earlier. Why DHET is sending it out now is a total mystery – I can only imagine how irritated the Minister would be.

  • Lynel Farrell Post author

    June is here, and this means that there are only 20 business days left to get the compulsory application for registration to the DHET submitted. Don’t delay this important submission, it is important that training providers adhere to this stipulation!

  • Sandra De Leo

    Hello all,
    I feel like the walls are closing in on my 20 year old business. I have had my trade school for 10 years and been registered with the SETA since 2006. I don’t understand the part about fly by nights. We are registered providers who are audited by the SETA’s every year and who operate within a regulated system.
    The fly by nights are the businesses that are not registered, do not comply and do not have to comply to this ridiculous registration process because they are not in the system.
    Theorectically what would the consequences be, if an accredited training provider ceased to offer qualifications on the NQF and continued business without all the red tape that is involved?
    I really appreciate the support from Skills Universe and today I just needed to let go of my frustrations. This is how small private providers are being erradicated.

    • Nigel Shipston

      Hi Sandra,
      The idea is basically that they want to be able to get all learners to insist that any education/training providers they approach are DHET Registered. This will help to avoid people electing to do courses that are made to look impressive but have no practical value to them. It will also help to relieve some of the issues around unaccredited/non-accredited courses offered by the ungodly in order to make money and run.

      The consequences are prescribed in the FURTHER EDUCATION AND TRAINING COLLEGES ACT 16 OF 2006, and range from the same sentence that may be imposed for fraud, to 5 years imprisonment etc. We haven’t even reached the Application deadline and I am already aware of a major, reputable foreign franchise that has been targeted for attention by one of the DHET Directors!

      Having already achieved accreditation for such an extended period, I would definitely not recommend going down the road of dropping accreditation in order to avoid DHET Registration. To do so, you would have to offer non-NQF programmes, and these days, there are more and more companies insisting on accredited NQF training. You would lose much of your market and walk the line of offering training that doesn’t infringe on the NQF requirements.

      While I appreciate your sentiments, the DHET Registration should not be seen as a major challenge. It is certainly nothing that should suggest that you close the company doors or give up. We have weathered innumerable challenges in the last 20 years, and we are still around. I have no doubt we will weather this escapade, but to do so we need to show that we are here to do a job, to do it well and to continue doing so based on our background, skills and experience. We are addressing a number of issues with various authorities, so hang in there and help us show these people that we are not irrelevant or unimportant.

    • Kate Sani

      Dear Sandra. i understand your frustration, but do not get demoralised over this. Nigel’s reply is spot-on. May i suggest you contact Lynel Farrell (administrator of this discussion) as she is assisting providers with the registration. it’s well worth it.

    • Lynel Farrell Post author

      Don’t give up on your business, you are doing an awesome job. The DHET application for registration must be seen as future improvement for the education industry. We must also note that the DHET is not correctly informed by the SETAs of how this industry works, so we need to work with the DHET and try to understand that they want to impliment standards and get rid of the fly-by-nights in order to secure the ethical providers. We have been requesting this for many years, now that they are taking action, which we did not expect, we need to now work together with the DHET. Your frustration is noted, however, you need to know that you are not alone and there are thousands of small providers that feel exactly the same as you, however they don’t want to place their voices or thoughts in the public domain. Don’t give up, your work is important, and so is your learners that you upskill to improve their lives.

        • Lynel Farrell Post author

          Sandra, you are too kind, thank you. We all have that feeling at times. I also get lost in compliance and requirements – and that is when we step back and look at the whole situation all together. For every problem there is a solution, it just takes loads of time and energy to find the right solution, or reach out for help and guidance (sometimes we think we are alone, but in fact, we are not). I do believe that at times we need to blow off a bit of steam just to be heard or to seek some form of acknowledgement or a little support. It doesn’t cost anything to motivate one another now and again, as we all need it. Thank you for your kind words, it motivates me more to give more support to special individuals like you! Together we can achieve our goals and make such a big difference in the future of others. This is the reason that we are here, to make it and upskill the nation as it is important to us. Whatever you do, don’t give up, there are so many learners depending on you. Keep it up Sandra!

  • Andrew Friedemann

    Please explain something…. I realise I am probably misinformed, but by my understanding… There are three authorities that oversee training and education: QCTO, DHET and UMALASI.

    Why then if I fall under the QCTO, do I need to register with the DHET?

    • Nigel Shipston

      Hi Andrew,
      The three accrediting bodies are QCTO, Umalusi and CHE according to the sectors and levels they have been allocated. You are accredited in terms of education and training you wish to offer on the NQF. DHET Registration is a different animal, and effectively anybody accredited with one or more of the above three bodies must also register with DHET, as the authority overseeing all aspects of education and training.

    • sylvia hammond

      if I can respond here. QCTO are responsible for the quality assurance of the training programmes – and some of the authority is delegated to SETAs, but QCTO are ultimately responsible.
      The DHET is a registration process of the company. It is intended to ensure that learners are not taken for a ride when they register for a “fly-by-night” company.
      Unfortunately, the DHET did not initially consider the vast number of small providers who only provide services to individual companies for training of their employees. Therefore they never register any learners. I understand that those companies can now apply to DHET for an exemption on submission of an SLA. However, in my experience SLAs hardly ever exist in such circumstances, so it will need to become practice for small providers.
      What is not clear to me – does the provider need to apply every time? Surely not – as long as they continue with only servicing employers for employees – but then that will be lots of different SLAs.
      So once again – not all well thought through how the sector actually operates in practice.

      • Nigel Shipston

        Hi Sylvia,
        Not well thought out indeed! But had they followed the guidelines set in the White Paper of 2013, they would have realised the completely different environment in which Private Training Providers operate as opposed to “colleges”. The current process is going about it from the wrong end, expecting registration and adjusting processes appropriate to the environment later.

        • sylvia hammond

          Hi Nigel I am certain that Minister Nzimande will agree with us on this assessment.
          Hopefully after your application to DHET, Minister Nzimande may extend the deadline in order to issue further clarification.
          A definition of who is included and who is excluded – or alternatively not excluded – but with different parameters required for registration.
          I would suggest particularly the use of CC registration and SARS submissions. Possibly a longer deadline to move from a CC to a Pty – or for very small individual trainers – a sole trader status.

        • sylvia hammond

          Hi Kate, I remembered the comment from a reply in Lynel’s discussion group. So I used the search box for “exemption”. This came up from 11 May 2017 – it is hard to find so copied here:
          “Hello Lynel, this is a answer from DHET to our query. Hope it helps
          Our Question to Dhet: Dear Ms Motloi,
          With reference to the registration regulations [31 March 2016] – section 12 on Finance – sub section (2) on financial surety or guarantee:
          we are a business to business training provider i.e. we do not request or receive ‘fees’ directly from trainees, learners or students. We are contracted by 3rd parties i.e. municipalities, NGOs, employers etc and after training is delivered [or on a tranche basis during a programme] we invoice these 3rd parties for payment
          in all cases to date [we have been in business for approx 10 years] the trainees, learners involved also do not pay for their tuition – these are covered by the 3rd parties indicated or by a SETA which funds them.
          We therefore wondered if this requirement is applicable to us since we will never be in a situation where we would have to ‘reimburse students based on projected income from fees’,
          Can you please clarify?
          DHET RESPONSE:
          If you train for your clients, please request an exemption issued in your official letterhead and attached a signed and certified copies of the Service Level Agreement(SLA) with your client(s).

        • Nigel Shipston

          Hi Kate, in the regulations, both the Surety and Brochure/Public Calendar requirements indicate that a “college” may apply for exemption of these requirements, however, obviously there needs to be proof of the reason for applying for such exemption.

    • Lynel Farrell Post author

      Hi Andrew, we need to acknowledge that the QCTO is still very new and do not have the infrastructure nor the systems at the level of the DHET. Thus, the DHET has taken this on, as they have the systems. The DHET and QCTO is working together. I am sure you are aware of how complicated systems can be. We have been moaning for years about the illegal/bogus/fly-by-nights that damages our industry and our reputation. Now that action is taken, we continue to get upset, whereby we should be grateful that the industry is getting a clean-up that should have been done years ago. This should improve work volumes for the ethical good providers for sure. So hang in there.