Training Administraive and Management Systems

Replies to This Discussion

Permalink Reply by Sheridan Rupert on March 3, 2011 at 14:00

hi there. we have implemented a fantastic system which I worked on when we piloted it. the designer is Daniel Avnon daniel@avnonconsulting.com or you are welcome to contact me sheridan.rupert@za.nampak.com

ContributorPermalink Reply by Ian Webster on March 3, 2011 at 14:18

I'd be glad to hear what you come up with.

I couldn't find anyone with anything that gave me what I wanted.  But I didn't look at any of the Payroll/HR packages.

I eventually created a database (Excel) with a separate line item for each employee on each course.  A 'front page' form allows me to access an employee and display all training done by that employee.

It's not great but it works. I tried creating something on Oracle which is our Payroll system but it's too cumbersome.  What I've got isn't a management system so much as a reporting system. I can manage the budget with it, but not the training.  I don't think that the Pyaroll systems on the market would manage training; they would also only be reporting tools.

Permalink Reply by Sheridan Rupert on March 3, 2011 at 14:22

then Daniel's the man - Avnon Consulting. you can plan and report - all in one!

Permalink Reply by Joanette Terblanche on March 3, 2011 at 14:34

Hi

 

You can visit www.itsholdings.co.za or phone 011 425 5600 and ask for the Marketing Division - they will direct you to the relevant consultants.

 

Regards

Joanette

 

 

Permalink Reply by Tracey Norton (Berry) on March 3, 2011 at 14:37

Thanks, Sheridan! Like Ian, I also use Excel, but my expertise is definately lacking, hence the headache of hours /days of admin that I KNOW can be done so much more quickly and efficiently with some good IT programming know how, and user knowledge.

My experience with the general HR/Payroll systems is that they are geared towards the payroll function, so the SD and EE add ons are not particularly effective. Their main advantage is direct access to the full, current staff database.

 

Permalink Reply by Jeanette Kalp on March 3, 2011 at 14:43

Dear Tracey

We have TIMS. 

Afford me a few minutes of your time to introduce you to TIMS (Training Institute Management System).

We developed a complete training institute management system (BIMS) for the use of a large training provider in Gauteng. This was re-written in using latest technology and methodologies and is called TIMS.

This is a total Training Facility and Learner Management System. It:

• Manages all training resources including facilitators/trainers, venues/classrooms, training equipment and materials as well as catering requirements. Several reports are generated for all such resource requirements. These reports are used by different sections within the training facility to affect their responsibilities in the value chain.
• Is a total Training Institute Management System. It tracks and reports on a learner’s training progress and history; it produces learner reports as well as prints learner certificates upon successful completion of a course/unit standard. The student report is in a format acceptable to most SETAS. It has a built in Quality Management System where amongst other features only registered Assessors captured on the system can declare a learner competent/not yet competent upon completion of a unit standard.
• Provides course scheduling. The schedule is converted into a comprehensive marketing document that is e-mailed to a selected customer data base. Course booking confirmation letters are generated and e-mailed to students.
• Includes a total debtor management system. It produces statements and tracks debtor arrears. The statement is a useful input document into an accounting system and is also used as a payment reference document for contract trainers/facilitators.
• Access rights to functionalities on TIMS is managed and specified by the Master User. 
• Produces several management reports - all such reports are both in text and graphic format, also provides full SETA reports.
• Is a single reference point for a help desk. All customer enquiries can be answered by accessing the system.
• Developed in SA for the SA education and training industry,

Case Example

BIMS was used as an admin and management tool, monitoring revenue per various categories, keeping track of invoicing and payments directly in BIMS, an annual loss of R11m in 2004, was turned around to a break even in 2009. Continuing to use BIMS as a management tool, the break even was changed into a profit in the next financial year.

ContributorPermalink Reply by Ian Webster on March 3, 2011 at 14:47

Sounds great, but too scary for a 250-employee organisation.... :-)

Jeanette Kalp said:

Dear Tracey

We have TIMS. 

Afford me a few minutes of your time to introduce you to TIMS (Training Institute Management System).

We developed a complete training institute management system (BIMS) for the use of a large training provider in Gauteng. This was re-written in using latest technology and methodologies and is called TIMS.

Permalink Reply by Tracey Norton (Berry) on March 4, 2011 at 14:21

Hi Jeanette

This too sounds like a fantastic TMS to have and I appreciate your lengthy description of what it offers! My concern is of course, cost - how much does it cost?? Part of the challenge for small companies and ISDFs,like myself, is that what is available is very costly - in terms of our budgets anyway. Are there various options, such a 'lite' version - on a sliding cost scale? Could it be used to manage numerous clients' training admin and reports?

Perhaps, part of a Training Manager/ISDF's essential skill set needs to be expertise in Excel and MS Database...!

Permalink Reply by Robert Sekwele on March 10, 2011 at 9:05

Hi Jeanette, i will also recommend Jeannete's TIMS, i had an opportunitty to use its predecessor LIMS, and currently going for the TIMS, contact them and request a demo, i think you'll luv it, it meets 99% of the SETA's requirements if i may put boldly like that.

Permalink Reply by Robert Sekwele on March 10, 2011 at 9:07

Hi Ian, request a demo, ull love it! dont be scared!

Ian Webster said:

Sounds great, but too scary for a 250-employee organisation.... :-)

Jeanette Kalp said:

Dear Tracey

We have TIMS. 

Afford me a few minutes of your time to introduce you to TIMS (Training Institute Management System).

We developed a complete training institute management system (BIMS) for the use of a large training provider in Gauteng. This was re-written in using latest technology and methodologies and is called TIMS.

 

ContributorPermalink Reply by Ian Webster on March 10, 2011 at 9:16

Thanks Robert,

But it appears to be a fabulous system designed for service providers. 

I am a simple employer needing to keep record of which employee has done what and submit reports to SETA, BEE, etc.. I need something much simpler that will integrate with my payroll and keep records for me.  I don't want to pay invoices, manage classrooms and facilitators, etc.

Robert Sekwele said:

Hi Ian, request a demo, ull love it! dont be scared!

Ian Webster said:

Sounds great, but too scary for a 250-employee organisation.... :-)

Jeanette Kalp said:

Dear Tracey

We have TIMS. 

Afford me a few minutes of your time to introduce you to TIMS (Training Institute Management System).

We developed a complete training institute management system (BIMS) for the use of a large training provider in Gauteng. This was re-written in using latest technology and methodologies and is called TIMS.

 

Permalink Reply by Tracey Norton (Berry) on March 10, 2011 at 23:02

Hi Ian, I am needing very much the same type of TMS as you - and there seems to be nothing relatively simple and affordable available. Are there any programming fundis out there who would be willing to consult and develop a TMS that links to payroll and provides an efficient means of collating information for Mandatory Grant Applications, Employment Equity Reports and BEE data?? I would also like a system that automatically updates employee's training histories. Is this only available to large corporates with big budgets?

Ian Webster said:

Thanks Robert,

But it appears to be a fabulous system designed for service providers. 

I am a simple employer needing to keep record of which employee has done what and submit reports to SETA, BEE, etc.. I need something much simpler that will integrate with my payroll and keep records for me.  I don't want to pay invoices, manage classrooms and facilitators, etc.

Robert Sekwele said:

Hi Ian, request a demo, ull love it! dont be scared!

Ian Webster said:

Sounds great, but too scary for a 250-employee organisation.... :-)

Jeanette Kalp said:

Dear Tracey

We have TIMS. 

Afford me a few minutes of your time to introduce you to TIMS (Training Institute Management System).

We developed a complete training institute management system (BIMS) for the use of a large training provider in Gauteng. This was re-written in using latest technology and methodologies and is called TIMS.

 

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