Time Management and Personal Productivity


Time Management and Personal Productivity

The purpose of creating this group is intended to help participants identify how to make the best use of time - and any habits they might need to break. Time Management and Personal Productivity begin with your commitment to change and is not difficult providing that you commit to action.

Often we find ourselves in a situation where we "run out of time" with so many things still to do. Therefore anyone who wants to share their knowledge and/or experiences or learn more about managing their time and thus improve their personal productivity is invited to join in the fun.

Location: International
Members: 30
Latest Activity: Jan 27, 2015

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Discussion Forum

Multitasking - is it really productive?

Started by Leon du Plessis. Last reply by Tass Schwab Nov 25, 2013. 1 Reply

According to Wikepedia, human multitasking is the apparent performance by an individual of handling more than one task at the same time. Does this then mean that one can enhance own productivity by handling more than one task simultaneously?So many things are depending on a person's high level of productivity. Listed below are a few - there are more:The perseverence of the company you work forThe perseverence of your own businessYour own perseverenceThe growth and success of our economyThe growth and success of global business as well in RSAThe clients visiting any business needs to be served betterAlthough there are a few people who are good at it, I am not one of them.So is there a case for multitasking?Hoping to enhance/better our productivity, many of us multitask to some degree. And, in the modern competative world we live in, the pace of our lives is often frantic. More than often people who can multitask  are evaluated as efficient and effective. Besides, we get more done when we handle more than one task at a time - or do we?Multitask does not enhance/improve our productivity as we think it does. In fact, it could have an impact  on our time management - costing us time instead of creating it.The reason why multitasking does not work is simple - we cannot fully focus on more than one task at a time. A study by David and Meyer, Timo Keander, Chris Ducker and ohers found that in the interim between switching of tasks the attention and focus, i.e our brain, does not make any progress. Thus - multitask result in us not only completing each task less satisfactory, but also loose valuable time in the process.Key points to stop/avoiding multitasking:Improve your concentration - ensure that you are comfortable, avoid distractions and create a friendly working environmentSet specific times (time blocks) for checking emails, returning calls or doing researchTurn of your email alertsTake short breaks - not longer than 5 minutes which will enable you to refocus on the…Continue

Being conscious in a time of information overload

Started by Tass Schwab Sep 29, 2013. 0 Replies

Do you want to know how to manage information overload consciously and remain productive?What does information overload do to you?What does your inner state actually feel like?How to deal with information overload in a conscious yet productive way.Contact me to chat to your staff – I won’t need much time – short and mind opening talk on how to consciously manage information overload and ultimately time…Ohmtraining@gmail.comContinue


Started by Karen Hardman Apr 16, 2013. 0 Replies

Hi All,Priority Management is a global training company operating in 75 locations worldwide.  Our mostly widely used programmes are out Working Sm@rt programmes.  These workshops focus on Workload Management and studies have shown we are giving back 64 minutes per day to individuals who follow the methodology. So, it was great to find this group on Skills Universe with some of our own jargon.Continue

Communication and Productivity

Started by Leon du Plessis Sep 14, 2012. 0 Replies

Here are a few guidelines on Communication and Productivity along with an invite to share your ideas.For any business to prosper effective communication is essential. It iliminates time wasting and increase productivity because it empowers all members of staff in their place of work.Many hours of productivity are lost from month to month because of simple misunderstandings and communication breakdowns.Poor communication also result in staff feeling undervalued and not trusted. Examining how well organizations performed on communication, we found that so often their is a large gap between the staff's expectations and perceptions of manager's performance on communication.In spite of exstensive use of communication mediums such as email, newsletters and intranet these forms of communication tend to prolifirate one-way communcation and do not really impact on staff's sense of value and trust. It is therefore no surprise that one of the main causes of conflict in the workplace is communication.Listed below are some of the barriers in communication:Reluctance to communicateReluctance to listenUnclear messageWrong medium used for communicationLack of sensitivityPoor environmentCommunication is not directedLack of timeNo checking for understandingLanguage/accent/cultural diferencesNeedless to say - there is a huge need in the place of work for people who can communicate.Goals and strategic plans must be communicated to all employees. There is no doubt that effective communication unifies the employees and their work to the comprehensive objectives, purpose and direction of the organization. Through effective communication, you raise your organization's levels of energy, enthusiasm and productivity.Effective communication is a complex process and demands time and an ongoing effort.Effective communication have the following valuable outcomes:Satisfying relationships with all othersWell-coordinated , goal-directed work activitiesNew creative ideasAgreement on shared…Continue


Started by Leon du Plessis. Last reply by Belinda-lee Heydenrych Sep 13, 2012. 1 Reply

Welcome to Belinda-lee -Hope you have browsed through  the discussions in our group. Please feel free to share with all of us your ideas. The aim of this group - amongst others - is to learn and add value, knowledge and skills which we then can put into practise. In the process we would like to share and engage with the younger members also - therefor this is an invite to all to participate!Regards.Continue

Some tips that students can use to manage their time more effectively

Started by Leon du Plessis Sep 6, 2012. 0 Replies

Every individual performs better at certain times of the day. You should utilize these periods when you are able to  focus and concentrate more fully during study times for your demanding classes. It may require some experimenting to determine when your best time(s) occur unless you already know when you are able to perform at your best.Start with the difficult subjects at first before the easier or more enjoyable ones.Do not tackle more than one subject at a time in order for you to focus maximumUse time blocks during your studies, divided by short breaks. You won't get tired that easily and your brain will process the information continuously during these breaksGo for a walk in the woods, or for a swim in the swimming pool or skate through the park - withdraw from your studies during a break to keep things in perspectiveChoose your study area and always utilize it exclusively for studying. The area should be comfortable (not to comfortable, display good lightning and low traffic or other distractions. This environment trains your mind to accomplish what you want with minimal "start up." Remember - your bed is for sleeping!Talking about your bed -  you need to eat and sleep properly. To sacrifice your sleep is the easiest of things and you may not feel the crunch until you crash. There will be times that you need to burn the midnight oil, but getting a regular night's sleep on a regular basis will enhance your productivity during waking hours. Remember that your health is important : you need to eat in balance to maintain it properly.Your study time needs to be respected so encourage others to respect it as well. You need to be on your own while studying even if your room- or classmates feel like having a jol. Telephone distractions are included in this. Turn off the phone if need be. Enforcing time for your studies will require tact, resolve and meturity.All work and no play makes the learner a dull person. Students should make time available to experience social…Continue

Paying the price for not attending to those small things/tasks without delay

Started by Leon du Plessis Jul 16, 2012. 0 Replies

Dear all -Below are a few ideas regarding our view/attitude towards dealing with those small tasks, with an invitation to share your ideas.The small things/tasks that don't get done - we all have them.More than often we are putting them off because we tend to focus on the big things/tasks that is normal our priority. It's like turning off the tap and not  doing it  properly : the water keeps on dripping - slowly but surely. At the end of the day you are left with a pool of wasted water and a high water bill.The little things/tasks that we don't attend to starts adding up and then there is a lot more work to do. We intend to do these small-to-do things, but we never get to them, What happens when these small tasks do not take care of themselves?I recenly found myself putting all my energy into a small sideline activity. This project was started shortly before we moved our administrative hub and centralized the location thereof to serve the Western Cape area where we do business more effectively. I was eager to complete the project but to my mind was not really making progress. I became more and more frustated and spend more and more time on this activity.Then one evening while I was burning  midnight oil, I realized this distraction is nothing more but a distraction. I was spending valuable and more and more time on this activity that was not essential and important down the road. Neither was it in line with the current direction, objectives and priorities of our business.I had to refresh, step back and find my perspective and reclaim my time again.Listed below are a few small things/tasks that can grow into big ones:The telephone that ring when you are in the middle of somethingThe small unattended thing/task that has now grown into a big oneThe email notifications that constantly interrupts your workThe item that you know needs fixing but you haven't done it yetThe small details that you did not take care of in order for you to work on the big things/tasksVisiting…Continue

Can Time Management be Applied correctly in the wrong hands?

Started by Pieter Minnie. Last reply by Elaine Harman Mar 27, 2012. 2 Replies

The old saying that goes "time is money", or "time stands still for no-one", or "speed up, 'cause there is another job to attend to!" Time Management can be positively applied, or it can have a negative impact. And the end result on the latter could result in poor performance and stress levels with high-blood  pressures or heart palpitations which lead to either early retirement or lethargic performance. Continue

A New Take on Time Managment?

Started by Heidi Pasques Mar 19, 2012. 0 Replies

I have recently developed a programme based on Dr Philip Zimbardo's book The Time Paradox.  A very worthwhile read!  He talks about how we view time and the impact that this paradigm has on our lives.  The book is based on 30 years of reasearch and he has identified 6 paradigms:  Past Positive or Negative, Present Hedonistic or  Fatalistic, Future Mundane or Transcendental.  In a nut shell we all interepret the present from either one of those perspectives and the most sucessful people are those with a Future mindset which means they understand cause and effect.  These are the only people who are able to find value in Time Managment Programmes.  They will most likely over use them to become even worse workaholics sacrificing family and health in the process.  The least successful people are those who live in the present - they will be unable to apply the principles of Time Management as they live in a place of instant gratification.  They are the people who live risky lives and make decisions based on what feels good.  I no longer train the traditional time management programmes but rather try to help people find a more balanced view of time and it's impact on their lives.  The book includes a test to measure your own profile - it has had a great impact on understanding people and the kind of choices they make.  the good news is that these profiles can be changed and Dr Zimbardo gives very practical exercises.Continue

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Comment by Tass Schwab on March 20, 2012 at 13:52

Thanks Leon... another thing that I would like to add is that poor time management can lead to stress. And we know what the effects of that can be!

Comment by Leon du Plessis on March 20, 2012 at 13:43

How does one gets organized at home and work?

Listed below are a few thoughts , along with an invitation to share your thoughts.

From my perspective balancing work and family commitments are continuous challenges. Considering own situation - anything could effect how well we use time.

I agree that one of the right things to do is to know your goals - we constantly set goals whether we're aware of it or not. Setting personal goals consciously is one of a list of time management activities that will help you reaching the level of achievement you want to experience - you have a clear goal to aim for.

Having better life-work balance gives you the sense of satisfaction - to know that you're on top of things. The time you invest to better your life-work balance will result in you feeling less stressed and greater satisfaction in creating a balanced fulfilled life.

To balance your life-work with commitments at your place of work and your responsibilities as mother/father at home and stay organized is easier said then done.

In their comments both Tass and Bianca raised valid points to take note of - they demonstrated that time management is about getting results! I cannot differ from this.

It also seems to me that there are more skills required in time management than the basics we know. How you make decisions, critical thinking and emotional intelligence are also important skills and also vital to your personal progress.

In order to create a better life-work balance through personal time management and to make more opportunities for you, listed below are a few basic activities that - combined with those mentioned by Tass and Bianca - will help you:

- Revisit your short- and long-term goals and evaluate them

- Prioritize your tasks in order to establish which one(s) is important or not necessary to create a better life-work balance

- Plan meals together with you family

- Now is the best time : give priority to important things without delay

Reviewing your situation from  time to time will help - then you can adjust accordingly if need be.

Comment by Bianca - Anne P Moll on March 18, 2012 at 16:19

Personally Tass, I believe you can achieve much more if you are goal orientated and the whole life-work balance, I don't really believe in (that is why I joke about it) - since I believe for myself it is interlink, however I agree on what you have said.

It is like councelling after the death of a love-one - I don't believe in it - for myself I don't since talking will not bring closure or anything - you need to work through it at your own time and talking for an hour to someone, talking in general is the same. Life Coaching also - I have helped several people to be accredited on this even though I don't believe in life coaching where someone take you through this "spiritual awakening" since I don't think your spiritual awakening is attached to someone else or to a "more" wise person - someone can not empower you - only if you allow that person and than the empowerment already started within yourself.

I do like the principles of Time Management like the 80/20 Rule and certain things is just common sense like Maslow believed that all is interlink, however certain other aspects - for myself - I don't believe in it - it is a way to "new age" for me. Cleaning your office and doing this acccording to importance is pretty much common sense.... but many use Time Management as a tool for all the wrong reasons.

Comment by Tass Schwab on March 18, 2012 at 11:52

Replying on this goes against my grain of believing in balance. Work to me is reserved for the work week, or if I have put in more hours in the week than a normal work day, I reward myself with "time off". Working for ones self can lead you into the trap of suddenly being all drawn and drowned in this self obsession. However in saying that, I have this pinned up in my Office:

In the early-1930s, as he wrote what would become his first published novel — the hugely influential Tropic of Cancer — Henry Miller wrote a list of 11 commandments, to be followed by himself.

The list read as follows.

(Source: Henry Miller on Writing Image: Henry Miller, c.1950, courtesy of Answers.)


1.  Work on one thing at a time until finished.

2.  Start no more new books, add no more new material to "Black Spring."

3.  Don't be nervous. Work calmly, joyously, recklessly on whatever is in hand.

4.  Work according to Program and not according to mood. Stop at the appointed time!

5.  When you can't create you can work.

6.  Cement a little every day, rather than add new fertilizers.

7.  Keep human! See people, go places, drink if you feel like it.

8.  Don't be a draught-horse! Work with pleasure only.

Good tools for good worktime management!

9.    Discard the Program when you feel like it—but go back to it next day. Concentrate. Narrow down. Exclude.

10.                        Forget the books you want to write. Think only of the book you are writing.

11.  Write first and always. Painting, music, friends, cinema, all these come afterwards.

Comment by Bianca - Anne P Moll on March 17, 2012 at 23:37


My First Unit Standard I wrote this year was US 15234 - Time Management and just after that Interpersonal Management and in the latter Time Management appeared again... and everything is suddenly Time Management - So I am smiling - did the hard labour to do the Unit Standard and I have learned through the process a few Time Management Principles.

My approach was always : Work to you drop and honestly I have learned a few principles but I am not a believer yet....

: - ) I normally say work, work, work - I lack the Life-Work-Balance but it is okay....


Comment by Pieter Minnie on March 17, 2012 at 20:50

The old saying that goes "time is money", or "time stands still for no-one", or "speed up, 'cause there is another job to attend to!" Time Management can be positively applied, or it can have a negative impact. And the end result on the latter could result in poor performance and stress levels with high-blood  pressures or heart palpitations which lead to either early retirement or lethargic performance. 


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